Todoist Pro vs Free vs Business (2025): Is Premium Worth It?
Last Updated: March 25, 2025
Todoist remains one of the most powerful productivity apps in 2025, but choosing between its free and premium tiers isn’t always straightforward. This comprehensive comparison breaks down exactly what you get with each plan to help you make an informed decision.
Quick Verdict
For casual users: The Free plan offers enough features for basic task management with up to 5 active projects.
For productivity enthusiasts: Todoist Pro ($4/month billed annually) delivers substantial value with up to 300 projects, reminders, and advanced organization tools.
For teams and businesses: Todoist Business ($6/month billed annually) provides expanded collaboration features and team-focused tools.
Todoist Free vs Pro vs Business Feature Comparison:
| Feature | Todoist Free | Todoist Pro | Todoist Business |
|---|---|---|---|
| Price | $0 | $5/month or $4/month annually | $8/month or $6/month annually |
| Projects | 5 active | Up to 300 | Up to 500 per member |
| Tasks per project | Up to 300 | Up to 300 | Up to 300 |
| Collaborators per project | 5 | 25 | 50 |
| Filters | 3 | 150 | 150 |
| Labels | 3 | 250 | 250 |
| Reminders |  |  | |
| Comments | | | |
| File uploads | Up to 5MB | Up to 100MB | Up to 100MB |
| Activity history | 7 days | 1 year | 1 year |
| Themes | 3 | 10+ | 10+ |
| Calendar sync | | | |
| Email/location reminders | | | |
| Task priorities | | | |
| Subtasks | | | |
| Basic integrations | | | |
| Team billing | | | |
| Admin controls | | | |
| Team inbox | | | |
Todoist Free: Features in Detail
The Free plan includes:
- Up to 5 active projects
- Up to 300 tasks per project
- Up to 5 collaborators per project
- 3 filters and 3 labels for organization
- 7-day activity history
- 3 basic themes
- Task priorities and subtasks
- File uploads up to 5MB per file
- Basic integrations
For many casual users, the Free plan offers sufficient functionality to manage personal tasks and small collaborative projects. Check out the Todoist Help Center for detailed guidance on maximizing the free version.
Todoist Pro: Premium Features Explained
Upgrading to Pro ($4/month billed annually) unlocks Todoist’s full potential:
- Up to 300 active projects: Organize every area of your life without limitations
- Reminders: Never miss a deadline with time, date and location-based alerts
- Advanced filters and labels: Create custom organizational systems (150 filters, 250 labels)
- Calendar sync: Connect with Google Calendar, Outlook and more
- Unlimited activity history: Full access to your productivity data for the past year
- File attachments: Upload files up to 100MB
- Project templates: Save and reuse successful project structures
- Theme customization: 10+ visual themes to personalize your experience
- Up to 25 collaborators per project: Expanded team capabilities
Choose Pro if:
- You regularly hit the 5-project limit
- You need reminders to stay on track with deadlines
- You want to build custom filtered views of your tasks
- Your to-do system requires more sophisticated organization
- You collaborate with others on multiple projects
Choose Business if:
- You need team-level administration and billing
- Your organization requires centralized management
- You want expanded team collaboration capabilities (50 people per project)
- You need the Team Inbox feature for shared tasks
Verdict: Is Todoist Pro Worth It?
Absolutely, for most active users. The reminders feature alone justifies the cost for anyone who depends on their task manager for deadline management. When you factor in the expanded project capacity and advanced organization tools, Pro delivers exceptional value at just $4/month (billed annually).
Todoist Resources
Todoist offers excellent resources to help you maximize your productivity through their Inspiration Hub:
- Todoist Integrations Overview
- Getting started with Todoist
- Which productivity method is right for you?
For my personal productivity app comparisons and in-depth reviews, visit our blog here at Baizaar.tools
Bottom Line: Why Pro Users Don’t Look Back
While Todoist’s Free plan provides excellent basic functionality, Todoist Pro users consistently report significant improvements in both productivity and mental wellbeing.
The Pro advantage comes down to three key benefits:
- Unlimited project capacity – Never hit artificial limits on your organizational system
- Reminder system – Transform your task list from a passive reference into an active productivity partner
- Advanced organization – Leverage filters, labels, and views to create a tailored productivity ecosystem
As countless users have shared, the ability to offload deadline tracking to Todoist’s reminder system alone justifies the $4-5 monthly investment. When you factor in the productivity gains from better organization, the Pro plan typically pays for itself many times over.
Ready to Transform Your Productivity?
If you’re serious about improving your task management and reducing mental load, upgrade to Todoist Pro today. For less than the price of a coffee per month, you’ll gain access to the complete suite of premium features that have made Todoist the trusted productivity partner for millions of professionals worldwide.
→ Click here to try Todoist Pro for 2 Months Free ←
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